Hooper and Force: Keeping Time

Series: Basic Manual  Publisher: A-R Editions, Music Library Association
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Keeping Time: An Introduction to Archival Best Practices for Music Librarians

Lisa Hooper, Donald C. Force

BM009 Hooper and Force: Keeping Time
978-0-89579-786-5 Book (2014) 7.5 x 9.25, xiv + 143 pp.
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Music libraries often contain much more than books, scores, and recordings; they are also home to a wealth of archival music materials. Despite having archival holdings, many music librarians struggle to provide adequate storage, description, and access to these materials. Remaining cognizant of the wide variety of funding and staffing available to music libraries across North America, this basic manual provides an entry point into the archival profession for music librarians without formal archival training. At the same time the manual also serves as a ready-reference book for those already familiar with basic archival practices. This manual discusses archival theory alongside archival principles and practices, explaining key concepts and developments in acquisition, appraisal, arrangement, description, preservation, digitization, and funding. These fundamentals are demonstrated throughout the manual by numerous examples and hypothetical situations a music librarian is likely to encounter while managing archival music collections.
Contents Chapter One: History and Development of Archives, Archival Practice, and Archival Theory Antiquity Middle Ages French Revolution Modern Developments in the United States Postmodernism Chapter Two: Acquisition and Accessioning Collection Assessment Donor Relations Deed of Gift Accession Records Chapter Three: Appraisal Becoming Acquainted with the Collection Weeding Identifying Preservation Problems Chapter Four: Arrangement Provenance, Physical Control, and Intellectual Control Intellectual Arrangement Physical Arrangement Folders Labels Boxes Folder List Chapter Five: Description Cataloging Finding Aids Encoded Archival Description (EAD) Finding Aid Elements Collection Summary Administrative Information Biographical Sketch Scope and Content Note Organization Note Subject Headings Folder/Inventory List Chapter Six: Preservation Office Supplies Mold Insects Paper Documents Folded Papers Acidic Decay Tears and Brittleness Books and Bound Items Photographs Daguerreotypes and Tintypes Ambrotypes Albumen Prints Sound Recordings Reel-to-Reel Recorded Discs Cassette Tapes, DAT, and CDs Digital Media Reading Room Best Practices Environment Procedures Copying Chapter Seven: Digitization Why Digitize? Costs Selecting What to Digitize Digitizing: Non-Audio Equipment Scanners Storage of Digital Files Digitizing: Audio Hardware Requirements Audio Preservation Master Files Embedded Files Digitizing: Metadata Placing Images on the Web Chapter Eight: Funding External Considerations: Institutional Needs Internal Considerations: Collection Needs Internal Considerations: Project Needs Determining Funding Needs Identifying Funding Providers Appendix 1: Assessment Checklist Appendix 2: Processing Checklist Appendix 3: Description Hierarchy Appendix 4: Music-Related Finding Aids Appendix 5: Archival Supplies Appendix 6: Archival Suppliers Appendix 7: Collection Assessment for Grant Funding Worksheet